TRUSTEES of the Calder Valley Club wrote to every Calderdale councillor asking for their support.
Just five of the 51 replied, along with the Mayor of Hebden Royd Town Council.
Councillors were e-mailed on January 3, before club users attended a question session at the council’s Cabinet meeting on January 9.
Those who replied were council leader Janet Battye (Tod, Lib Dem), Ashley Evans (Warley, Lib Dem), Graham Hall (Hipperholme and Lightcliffe, Cons), John Hardy (Skircoat, Cons), Tim Swift (Town, Labour) and Scott Trickett, the Mayor of Hebden Royd Town Council.
Attached to the outgoing e-mail was a briefing note listing the trustees’ version of events and the costs involved.
They revealed the figures from the charity’s books.
The trustees say Calderdale pays £38.68 per day for a day-care place including a transport fee of £4.67. The charity say they have had to add to that total from their reserves by £44,000.
The notes to councillors reads: “Despite us making cost savings, we simply do not have the funds to continue subsidising at this level”.
They say the council was told in 2008 that more money was needed.
“In 2008 a one-off payment was agreed towards the subsidy with a promise of a review of future funding which we were subsequently informed would not be increased and that the service was to be put out to competitive tender in the future.”
They say the current situation was made worse because the tendering process for a new contract has taken so long.
“The trustees are not closing the charity, but after the end of January we will not have staff in place to deliver the existing service.
“Our position in terms of tendering for the new contact has been significantly weakened as we will not have staff in place and will essentially be viewed as a new start-up organisation, despite our 30-year history of providing a valued service”.
But there is a waiting game to play. The trustees say until the specification is released at the end of January, they do not know if they will be able to re-enter negotiations.
The note adds: “This situation is not of our making and we feel that many of our loyal staff and clients have been let down at very short notice, which saddens us greatly.
“All we want to do is to continue to meet the needs of our client group and give them the quality of service they deserve.”